Privacy Policy

1. Introduction

This Privacy Policy describes how CliniPrompt Ltd ("we," "us," or "our") collects, uses, and protects information when you use the PubMed Research Assistant web application (the "Service"). The Service allows researchers to search PubMed databases and analyze results using artificial intelligence.

2. Information We Collect

2.1 Search Queries and Content

• We process your search queries to PubMed databases
• We process the research content you submit for AI analysis
• We do not store or retain this information after processing

2.2 Technical Information

• Basic technical data may be collected by our hosting provider (Vercel) for service operation
• This may include IP addresses, browser information, and access logs as described in Vercel's privacy policy

2.3 No Personal Accounts

• Our Service does not require user registration or accounts
• We do not collect personal identification information such as names, email addresses, or contact details

3. How We Use Your Information

3.1 Service Provision

• Search queries are sent to the PubMed eUtilities API to retrieve research data
• Retrieved content and your queries are processed through OpenAI's API for analysis and insights
• All processing occurs in real-time with no data retention

3.2 No Analytics or Tracking

• We do not use analytics tools, tracking cookies, or similar technologies
• Any cookies used are limited to those required by our hosting provider (Vercel)

4. Third-Party Services

4.1 PubMed eUtilities API

• Your search queries are sent to the National Center for Biotechnology Information (NCBI) PubMed database
• This service is governed by NCBI's terms of use and privacy policies
• PubMed data is publicly available research information
• NCBI Disclaimer: Use of this Service is subject to NCBI's Disclaimer and Copyright notice available at: https://www.ncbi.nlm.nih.gov/About/disclaimer.html

4.2 OpenAI API

• Your search queries and retrieved research content are sent to OpenAI for processing
• Important: By using our Service, you acknowledge and agree to OpenAI's data usage policies for API requests
• OpenAI may use API data for service improvement as outlined in their terms
• We send only the research content and queries - no personal identifiers

4.3 Vercel Hosting

• Our Service is hosted on Vercel's platform
• Vercel may collect technical information as described in their privacy policy
• Please review Vercel's privacy policy at: https://vercel.com/legal/privacy-policy

5. Data Retention and Storage

• No Data Storage: We do not store, retain, or maintain databases of user queries or research content
• Real-Time Processing: All interactions are processed in real-time and not retained
• Third-Party Retention: Data sent to OpenAI and accessed from PubMed may be subject to their respective retention policies

6. Data Security

• We implement appropriate technical measures to protect data during transmission
• All communications with third-party APIs use secure, encrypted connections
• Since we do not store user data, there are no databases to secure

7. Your Rights (GDPR)

Under applicable data protection laws, including GDPR, you may have the following rights:

• Right to Information: This privacy policy provides transparency about our data practices
• Right of Access: Since we don't store personal data, there is no stored data to access
• Right to Rectification: Not applicable as we don't store personal data
• Right to Erasure: Not applicable as we don't store personal data
• Right to Data Portability: Not applicable as we don't store personal data

For any privacy-related inquiries, contact us at info@cliniprompt.ai

8. Age Restrictions

This Service is intended for users aged 18 and over. We do not knowingly collect information from individuals under 18 years of age.

9. International Data Transfers

• Data may be transferred to and processed in countries outside the UK/EU through our use of OpenAI's services
• OpenAI processes data in accordance with their privacy policy and applicable data protection frameworks

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes by updating the "Last Updated" date at the top of this policy. Continued use of the Service after changes constitutes acceptance of the updated policy.

11. Legal Basis for Processing (GDPR)

Our legal basis for processing data includes:

• Legitimate Interest: Providing research assistance services
• Consent: Your use of the Service constitutes consent to the processing described herein
• Performance of Service: Processing necessary to deliver the requested research assistance

12. NCBI Disclaimer and Copyright Notice

12.1 Required NCBI Disclaimer

This Service uses the NCBI E-utilities API. In accordance with NCBI requirements, users must be aware of the following:

NCBI Disclaimer and Copyright Notice: https://www.ncbi.nlm.nih.gov/About/disclaimer.html

12.2 Copyright Information for PubMed Content

• Abstracts and content retrieved from PubMed may incorporate material protected by U.S. and foreign copyright laws
• Users reproducing, redistributing, or making commercial use of this information must adhere to the terms and conditions asserted by the copyright holders
• Transmission or reproduction of protected items beyond fair use requires written permission from copyright owners
• The National Library of Medicine (NLM) provides no legal advice concerning distribution of copyrighted materials
• Users should consult their legal counsel regarding copyright compliance

12.3 Large-Scale Data Use

For large data mining projects on PubMed data, users should consider downloading a local copy of the database at: https://www.nlm.nih.gov/databases/download/pubmed_medline.html

13. Contact Information

For questions about this Privacy Policy or our privacy practices, please contact:

For data protection matters within the EU/UK, you have the right to lodge a complaint with the relevant supervisory authority.